Executive-Company Secretary

Leading Japanese MNC in the Auto Ancillary industry, known for its strong corporate governance practices, operational excellence, and professional work culture, looking for a Company Secretary Executive to support the organization in ensuring statutory and corporate compliances. The role involves handling company law compliances, drafting board and committee documents, preparing compliance-related materials, and supporting ethics & compliance initiatives. The ideal candidate should have strong drafting skills, understanding of corporate governance, and the ability to work in a structured multinational environment.

Key Responsibilities

• Handle regular company law and secretarial compliances.
• Draft board meeting notices, agendas, minutes, and resolutions.
• Maintain statutory registers, records, and compliance documentation.
• Draft and review agreements, NDAs, and other legal/commercial documents.
• Coordinate filings and ensure compliance under applicable corporate laws and regulations.
• Support ethics, governance, and internal compliance initiatives.
• Prepare awareness and communication materials related to compliance and governance.
• Liaise with internal stakeholders, consultants, and regulatory authorities as required.
• Ensure timely closure of compliance-related actions and documentation.

Skills & Qualifications

• Qualified Company Secretary (CS)
• LLB is mandatory

Technical Skills

• Strong knowledge of Companies Act and corporate secretarial practices
• Experience in drafting legal and compliance documents
• Good understanding of corporate governance and regulatory compliance
• Proficiency in MS Office (Word, Excel, PowerPoint)

Communication & Interpersonal Skills

• Strong written and verbal communication skills
• Excellent drafting and documentation capability
• Professional and collaborative approach

Other Requirements

• Ability to handle corporate law and compliance-related matters independently
• Adaptability to Japanese work culture and structured processes
• Strong attention to detail and organizational skills

Preferred Experience

• 2-5 years of relevant experience in Company Secretarial and Compliance functions, preferably with manufacturing or multinational organizations.